Formatting cells. Formatting cells What operations are included in the process of formatting tables

05.10.2023 -

Formatting tables

Rice. 3.1. Inserting a table using the toolbar

Rice. 3.2. Insert Table Window

You can choose how to create a table: using the menu TableAdd table..., by specifying the number of rows and columns of the table being created in the corresponding input fields, or you can use the corresponding button Add table toolbar By clicking the button, select, without releasing the mouse button, the required number of cells in the drop-down field (Fig. 3.1).

The first method of creating a table is convenient to use if the table size exceeds 5 columns and 4 rows. To create a table using this method, you need to run the command TableAdd table... After this, a window appears on the screen Inserting a table(Fig. 3.2). Here you can specify the required number of columns and number of rows for the table. If you made a mistake when determining the number of rows and columns, you can always add or remove them in the future. When creating a table, always select a row value Column width: equal Auto.

Exercise 1: Basic operations related to creating and formatting tables

1.1. Inserting a table.

Insert a table containing 3 columns and 3 rows using any of the above methods.

Do not forget that when working with tables, the mode must be turned on Markings pages (for example, using the command ViewPage Layout) and in the window opened using the menu command ServiceParameters… on the bookmark View in Group Show switch activated Text area boundaries, otherwise problems with table layout may occur.

1.2. Aligning text and forming font in a table cell.

Text alignment and font formatting in a table cell are done in the traditional way using the paragraph alignment buttons on the toolbar. Enter your name in one of the table cells, the last name in another, the group number in the third (you must first place the cursor in the appropriate cell) and align the text as shown in Fig. 3.3. To do this, use the paragraph alignment buttons

Rice. 3.3. Aligning text and formatting font in a table cell

Enter your last name in Times New Roman font, size 10 and aligned to the left; name - in Arial font, bold, size 12; group - Bookman Old Style font, italics, size 11.

1.3. Selecting a row/column.

Using the menu Table, You can select the row or column in which the cursor is previously positioned, and if you want to use the mouse to select, move the mouse pointer to the left of the row or above the column and click the mouse at the moment when the pointer takes the form of an arrow pointing to the selected area. First, select the row containing the name, and then the corresponding column.

1.4. Changing the column width.

You need to move the mouse pointer to the line separating the two columns and at the moment when the pointer takes the form of a double arrow, press the left mouse button and move the column border to the side. Narrow the column in which the first name and group are entered and expand the column in which the last name is entered

1.5. Move a table column.

Use the horizontal ruler to move table columns. To do this, click anywhere above the table. At the same time, table column boundary markers appear on the horizontal ruler. Place the cursor on the very first left label and when the resizing arrows appear, press the left mouse button and, while holding it, move the table to the center of the page.

Column Border Labels

1.6. Insert a row/column/cell.

Insert a row/column into an existing table (with the row or column selected, use the menu command Table or button Add table toolbars. This button can insert a table or add rows and columns to an existing table). Add a new column by selecting the column with the name and clicking the Where did you insert the new column? button. Insert the line in the same way.

You can insert a row or column, as well as any actions on a table, using the context menu that appears if you right-click over the table (Fig. 3.4).

To insert a single cell, select the cell and click the button Add table on the toolbar. After this a window will appear Adding cells, where you can select paste options. You can add an entire row to the end of the table while maintaining the cell format by pressing the key , when the cursor is on the lower right button of the table.

1.7. Selecting the entire table.

Several methods can be proposed.

1. Place the cursor in any cell and execute the command TableSelect a table.

2. Select the outermost column with the mouse and, without releasing the left button, drag the selection to the other edge of the table (the most preferred method).

3. Select the outermost row with the mouse and, without releasing the left key, drag the selection to the other edge of the table.

1.8. Deleting a table.

Select the table and try pressing the key . What happened? Only the contents of the table were deleted (that is, your last name, first name, group). And in order to delete a table, you divide it and run the command TableDelete columns (rows).

Exercise 2.Creating a table, entering text information into it and framing the table

Let's create a table of class schedules, shown in Fig. 3.4. To do this, follow these steps.

Insert a table with the required number of cells.

To select an entire row (column), you need to move the mouse pointer to the left (above) and click at the moment when the pointer has the shape of an arrow pointing to the row (column).

Align the column with the numbering of lessons to the left and use the mouse to set the required width. Align all other cells to the center.

Place the days of the week and lesson numbers in bold. Font formatting can be done after typing.

Fill in the remaining cells, adhering to the following requirements: in the first lesson there should be “short” lesson titles, fit on one line(for example, physics) and "long" -- in two lines(for example, physical education), in the second lesson all things must be placed on one line, the rest of the lessons are optional.

Perform View FilePreview, use the "magnifying glass" (mouse click) to zoom in (or use the button Preview on the toolbar). It can be seen that the table is not lined.

Close View(button Close).

Select the table and frame it. To do this, click the button Tables and border on the toolbar. After this a window appears Tables and border(Fig. 3.5) in which you can select the table format and its design parameters. When selecting a table, make sure that the paragraph marker following the table is not included in the selection.

Eraser, for deleting rows or columns List of line type List of line thickness

Fig.3.5. Table Dialog Box and Border

Click the button Framing and in the list that appears, click the button All borders(Fig. 3.6).

Execute View. To do this, click the button on the toolbar. As a result, you will see that the entire table is framed with lines of the same thickness.

Rice. 3.6. Selecting table borders

Using this example, you can try out methods for inserting and deleting rows and columns. Having selected the row (column), click on the button (for insertion only) or use the command TableInsert (delete) rows (columns).

Note: To frame the table, you can use the button Framing on the toolbar. If you click on the arrow located to the left of this button, the menu shown in Figure 3.6 appears. In order to draw the border of a cell (or group of cells), you need to select this cell (or group of cells) and press the button with the required line. For example, if the line should be on top of the cell, then you need to press the button, if the line should be on the left, then the button. To select the line type and thickness, you must use the commands presented in the window Tables and border. For Word version 7.0, to format a table you must use the commandFormatFraming and filling…

Let's start framing and background filling the table. As a result of our actions, we should receive the table presented in Figure 3.7.

Expand the first line. To do this, you need to move the mouse cursor to the bottom border of the first line and when it takes on the appearance of a resizing cursor (two up and down arrows and two horizontal lines), press the left mouse button and, while holding it, stretch the first line 1.5 cm down. As a result, the line will become wide, and the names of the days of the week will be located at the top of the line.

To place the names of the days of the week in the center of the cells, select the first line and click the button Tables and border or execute the context menu command AlignmentVertical centering(to call the context menu, right-click above the table (see Fig. 3.4)).

Rice. 3.6.

Let's place the lesson numbers in the center of the cell. To center the contents of a column, select the column and click the button Centered on the toolbar. To place numbers in the center of the line, use the context menu command Align Center vertically.

In order to set the required type of border border, you can use the window commands Tables and frames(Fig. 3.5). Let's select the table border, as shown in Figure 3.6. To do this, select the table and click the button Tables and border. On the list Type of lines select Double line, and in the list Line thicknesses set the thickness to 1.5 pt. After that, select the border of the frame External boundaries(Fig. 3.6). You will see the result on the screen.

For background decoration, select the desired cells and run the command FormatBorders and fill... In the Border and Fill window that appears, go to the Fill page and select the required type Pattern or color Fills.

Execute View to be satisfied with the results of your work.

Word provides extensive options for formatting the created tables. Perhaps one of the formats that Word allows you to produce automatically will be enough for you. To select the desired format, right-click above the table and select the command Autoformat... In the window that appears Autoformat tables from the list Formats select Volumetric 3 and press the button OK. As a result, we get the table presented in Figure 3.8.

Feel free to experiment with the table you create by selecting different table format values.

Rice. 3.8. The result of applying AutoFormat Volume 3 to the table

Exercise 3. Setting fixed cell sizes, merging cells, using automatic numbering and editing the proposed List, fixing the table header, splitting the table, sorting records.

Let's try to create a template for the most common attendance sheet.

Attendance sheet

Unlike previous exercises, calculate the exact width of each column in advance. To do this, first set the required page fields FilePageSettings..., then calculate the working margin width (page width minus left and right margins). Based on the width of the working area, the total number of columns and the number of identical columns, calculate the width of each column.

Insert a table with the required number of cells (for example, 13 x 8). All columns will be the same width.

To set the width we calculated for each column, you need to select it and run the command Table Cell height and width.... On the tab Column in the input field Column width enter the value in cm. Moreover, it is not at all necessary to repeat this operation for each column separately. Start with the columns that decrease in width (if you start changing the size of columns that are increasing, then your table may “go” beyond the sheet). Select all 6 identical right columns at once and set their size as shown in the figure. Next, without closing the Cell Height and Width dialog box, click the button Previous and set the width of column No. 2. The same is true for the first column. After that, click the button OK.

The next step is to merge the cells for the Date header. To do this, select the required cells and run the command TableMerge cells. Enter the title "DATE" (center alignment).

Combine the cells to place the inscriptions “Last name and initials of students” and “P/n” in the same way. Align them to the center.

Now start framing (ruling) the table. Let us remind you that this can be done using the button Tables and border or press the button Framing on the toolbar. Design the table as shown in the assignment.

In the table, you can set automatic numbering of rows, which will be saved regardless of whether you added new rows or, on the contrary, deleted them. To do this, select the empty cells of the first column and enable the list button Numbered DC. By agreeing to number "Down Columns", you will receive numbered cells. This numbering differs from that proposed in the assignment by the presence of a dot after the number and the alignment of numbers to the left. As an optional task, try changing the list type. Run the command FormatList..., on the tab Numbered select button Change.... In the dialog box that appears, disable hanging indentation, remove the dot in the section Text after and align the list to the right. Once all operations are complete, the column can be aligned to the center.

Often when working with large tables, it is convenient to place a table header on each page. You can automate this process. If you highlight the lines that make up the header and run the command TableHeaders, then these lines will appear on every new page to which your table is extended. How can I check this? Fix the headers of our table in the suggested way and try to “stretch” it over several pages. To do this, select several empty rows of the table and click the button Insert table(Pressing a button can be replaced with the command TablidaInsert Rows). As many rows as you have selected will be inserted. Repeat this process until the table extends to a new page. How to notice this? At the bottom of the screen there is a status bar that reflects the page number on which the cursor is located (before the slash) and the total number of pages (after the slash). As soon as you notice that new pages have appeared, scroll through the document using the scroll bars and make sure that the table header is present on each new page.

As an optional task, you can suggest that for each line whose number is a multiple of 5, frame it at the bottom with a bold line (as is done in the group journal).

Now let's remember that your table should be called "Attendance Sheet". We deliberately did not mention it until now, this will help us consider another operation. If you inserted a table at the very beginning of the document, then there is no paragraph marker before it and it is not clear how you can place the text above the table. Select the first row of the table and run the command TableSplit the table, A paragraph marker will appear in front of the selected line and you can correct your mistake.

The command is quite interesting and necessary Sorting... on the menu Table. You can demonstrate its operation using the example of sorting alphabetically the data entered in the attendance log (in the proposed table). However, its effect is broader and extends to working with text not included in the table.

2. Lebedeva

3. Medvedeva

4. Muravyova

Rice. 3.9

Complete the following task. Sort alphabetically and number the list of surnames outside the table (plain text) (Fig. 3.9). The convenience is that surnames can be placed in any order. Enable the Numbered list button ( Note: You can use this button after typing a list of last names, having previously selected all paragraphs to be numbered. The convenience of working with numbered lists is that when you delete or add paragraphs anywhere in the list, automatic renumbering occurs. Pay attention to the list type. If, while working with the table, you changed it (for example, removed the dot after the number), restore the original version.) (each time you type a new paragraph, it will be assigned a serial number), then type the names in random order (not alphabetically), pressing the key after each . Select the entire list and you execute the command TableSorting text.... In the drop-down list Sort install Paragraphs and activate the Ascending switch. Then try to delete some lines (more effectively from the middle of the list), you will see that the line numbering is not violated.

Note:

You can set page parameters using the menu command File Page Settings... After selecting this command, the Page Settings window will appear in front of you (Fig. 3.10). On the Margins page you can set the required page margins in centimeters. The Paper Size page allows you to select the paper type and paper orientation. For example, to select the size of a standard sheet of writing paper in the Paper size list, you must set A4 (210x297 mm).

To print wide tables on standard A4 sheets, select the Landscape orientation on the Paper Size page. However, it should be remembered that when printing such a sheet on a printer, the paper must be inserted in the same way as for Portrait orientation. Word itself will expand the page and print everything correctly.

On the Fields page, in the Apply list, you can select within which boundaries the set parameters will be applied. For example, if you select a page, set the orientation to Landscape, and in the Apply list, select To selected text, and then click OK, then among the sheets with the Portrait orientation, a sheet with the Landscape orientation will appear. This can be widely used for coursework or dissertation work.

Standard column widths do not always fit the columns in a worksheet.

For example, column widths need to be changed under the following conditions:

the width is not sufficient to show the text without being truncated;
the width is not sufficient to show the numeric information (in this case the cell will be filled with # # # # characters);
The width is too large for this table and needs to be reduced.

If the column width is too small, no data is lost; they just don't show up completely.

Column width and groups columns can be changed using the Format, Column commands.

Column formatting

Select the columns to format.
Select a command from the menu Format, Column and then the required operation (Table 29).

Table 29. Column formatting

Changing column widths using the mouse

.Select columns to change width.
Move your mouse pointer to the right border of one of the selected columns in the column header area. The mouse pointer will change to a double-headed arrow.
Drag the right column border to a new location. The column width will be shown in the tooltip field during this process.

To automatically adjust the column width, double-click the right border of the column.

The height of selected lines can be changed to provide increased spacing between lines.

The row height that Excel automatically assigns is based on the size of the largest font found on the row. Automatically calculated line height is approximately 25% larger than the font size in points(1/72 inch).

Formatting strings

Select the required lines.
Select Format, Row and required operations (Table 30).

Table 30. String formatting

The line height can also be changed using the mouse. Drag the bottom border of the line to a new location. The row height will be shown in the tooltip field during this process.

To automatically adjust the row height, double-click the bottom border of the row.

Formatting cells

The contents of table cells can be formatted to improve the appearance of the table on the worksheet. All cell formatting options can be found in the command dialog box Cells in the Format menu (Format, Cells). In addition, several buttons are available on the Formatting toolbar for quickly applying most common text and number formats.

Dialog Box Formatting Options Cell Format(Fig. 90) are separated by bookmarks and presented in table. 31.

Table 31. Tabs of the Format Cells dialog box

Formatting numbers

Data in Excel tables can be presented in various numerical formats, depending on what calculations need to be made (Fig. 92).

In field Number formats a list of formats is provided. You can specify the number of decimal places you want and choose how negative numbers are represented in the corresponding fields.

There is a difference between what a cell "really" contains and the way its contents are displayed. The formula bar shows the unformatted content, while the cell shows the formatted version. Field Sample shows the selected formatting.

When working with a new table, the default format is digital General(General), which shows numbers without specific formatting (i.e. 145123; 0.37; 31, etc.).

Typing some characters will automatically set the formatting you want. For example; input 40 rub. or 5% into a cell will automatically set the entered data to currency or percentage format respectively.

Formatting can also be done as you enter values into the worksheet.

Rice. 92. Number tab

Aligning data in a cell

The tab options can be used to set new alignment values or change default values. Alignment in the Format, Cells dialog box(Fig. 93).

The changes will be applied to all selected cells and areas of the worksheet. By default, text entered into a cell is aligned to the left, and numbers are aligned to the right.

The horizontal and vertical alignment options determine the position of the text in the cell. To change the direction of the text you need to turn the arrow with the word Inscription in the Orientation field.

If the text in a cell consists of several words, for ease of reading, set the option Wrap by words.

Rice. 93. Alignment tab

Centering text in columns

Cell contents can be aligned to columns in the selected area. This feature is used to center headings on a worksheet. In this case the text must be in the leftmost cell of the selected area.

Installing fonts and their attributes

Bookmark options Font (Font) dialog box Format, Cells (Format/ Cells) are used to set fonts and their styles for selected cells.

Excel's font formatting tools are similar to those in Word described in the previous chapter.

Borders and appearance of a cell or area

Frames can be applied to a cell or a selection. Border options can be set using the Border tab (Figure 94).

Rice. 94. Border tab

Some of the available frame styles are presented in the Line Type field.

Select the cells to format.
Open the dialog panel Format, Cells and select the Border tab.
Select the sides for the cells where the frame will be installed.
Select Line Type and Color.
Click OK.

The appearance of the cells can be improved by filling them with color and/or pattern. Colors and patterns (including pattern color) can be set when using a bookmark View (Patterns) dialog box Format, Cells.

The selected fill and pattern are shown in the field Sample.

Cell protection

Protection is useful in tables containing complex formulas and predefined constants. Excel uses a two-level security system. In a worksheet, every cell is locked by default, but if worksheet security is turned off, you can enter data in all cells.

Bookmark Protection contains the Locked and Hidden options.

To prevent worksheet cells from being modified to save formulas or data, you must unlock the cells for input and set the worksheet protection.

Select and unlock all cells that you will need to edit after protecting the worksheet by clearing the Locked option.
Hide all formulas that you do not want to be visible by checking the Hidden option.
On the menu Service Select the Protection command (Tools, Options), and then the Protect Sheet command.

To ensure that no one else can remove the protection from the sheet, enter a password, but keep in mind that if you lose the password, you will not be able to access the protected elements of the sheet.

Techniques for entering and editing table cell values are described in table. 4.1.

Table 4.1.

Operation	Actions
Entering a cell	Select a cell, enter a value, press Enter Select a cell, enter a value in the input line field, press Enter
Switching to cell editing mode	Select a cell and click on it with the mouse Select a cell, press F2
Exit cell editing mode	Press Enter Select another cell Press Escape to cancel changes made to a cell
Editing a cell	Edit the cell value in the input line and click to confirm the changes Go to cell editing mode, change the value, press Enter

Methods for selecting table fragments are given in Table 4.2.

Table 4.2.

Fragment	Actions
	Mouse click on a cell Place a marker on a cell using the cursor keys
Adjacent cell block	While holding down the left mouse button, move the mouse diagonally across the selected block Select the first cell of the block. Hold down the Shift key and use the cursor keys to move the pointer to the last cell of the block
Row or Column	Clicking a row or column header
Adjacent rows (columns)	While holding down the left mouse button, move the mouse over the headers of the selected rows (columns)
Non-contiguous mixed fragment	While holding down the Ctrl key, select cells, blocks of cells, rows, or columns one by one
Entire table	Click on the selection area of the entire table (the empty square at the intersection of the row and column headings)

To deselect any of the listed fragments, simply click on any table cell or press any cursor key.

Formatting a table allows you to change its appearance, add and remove rows (columns), and change the size of rows and columns. A description of formatting techniques is contained in Table 4.3.

Table 4.3.

	Action
Inserting a line (multiple lines)	Select the line before which you want to insert a new line. Select the menu item Insert/New task (Insert/Resource from the following source) or press the Insert key. As many empty lines as were allocated will be added Select the context menu item of the selected line New task (New resource)
Deleting a line (multiple lines)	Select the rows to be deleted and select the Edit/Delete task (Delete resource or Delete row) menu item, select Delete task (Delete resource or Delete row) from the context menu of the selected rows, press the Delete key
Adding a Column	Select the column to the left of which you want to add a new column. Select the menu item Insert/Column (or Insert Column from the context menu of the selected area). In the dialog that opens, in the Field name field, select the database parameter whose value should be displayed in the column, click Ok
Change the data displayed in a column	Double-click on the column header. In the dialog that opens, change the contents of the Field Name field and select the database parameter whose value should be displayed in the column
Delete a column	Select the column and select the Edit/Hide Column menu item (or Hide Column from the context menu)
Move a row (column)	Select a row (column). Hover your mouse over the row (column) heading. Press the left mouse button and, without releasing it, move the horizontal (vertical) bar indicating the new location of the row (column). Release the mouse
Copying a line (multiple lines)	Select the lines to be copied. Select the menu item Edit/Copy task (Copy resource, Copy line). Place a marker in the line before which you should paste the copied lines and select the Edit/Paste menu item
Changing Row Height (Column Width)	Move the border of a row (column) with the mouse
Font formatting	Select the table fragment to be formatted and set the font parameters using the Format/Font item or using the Formatting toolbar
Formatting styles	Select the menu item Format/Text Styles. In the dialog that opens, in the Editable element field, select the type of tasks, resources or presentation fragments whose text will be formatted, then assign the font format and click Ok

An example of formatting styles on a Gantt chart. Here the font format of the row and column headings has been changed (bold italic with underlining), the font color is green for milestones, blue for phases, and red for critical tasks. In addition to table text, formatting styles allows you to change the format of some portions of views. This is how the format of the inscriptions on the time scale has been changed: the middle level of the scale is crimson, and the lower level is olive (the upper level of the scale is not shown in the figure).

The most convenient application for working with tables is Microsoft Office Excel. It has a variety of features for these purposes. But sometimes in documents Microsoft Office Word requires the use of tables.

Let's look at the process of adding and editing.

Creating a table

1. In an open Word document, go to the “Insert” tab on the toolbar and click on the “Table” icon

2. The application offers to implement this task in several ways.
Express table– using this item you can add a ready-made template in the form of a calendar, list and other options with a ready-made format. The result can be edited at your discretion.

Excel table– in this mode, a table will be inserted into your document as an object. A toolbar appears simulating Excel functions.

Draw a table– using the pencil tool, you can add cells, building the table manually. Not the best option.

The very first sub-item of the “Table” icon offers to clearly indicate the number of rows and columns. This mode is limited to 8*8 dimensions.

The “Insert Table” function makes it possible to build a table of any size (the limit on the number of columns is 63), as well as set the selection of the width - in this case, when adding text, the table will be reformatted depending on the selected option.

Formatting tables

If adding a table is done in a couple of clicks, then customizing the appearance will cost you a lot more left-clicks.

Word functions allow you to set different styles, merge and split cells, change the number of columns and rows, and also implement other features.

A table created in one way or another can be formatted using the tools on the additional tab “Working with tables” - “Designer”. Let's look at the main features.

Table style - how to change?

The “Table Styles” group presents different templates for the color scheme, highlighting of headings and the first columns of the table.

Using the “Advanced Options” button, you can see a library of standard styles.

To use one or another option, you need to select the table and click on one of the templates.

Using the “Change table style” sub-item, the following options are provided:
Changing the type, size, color and type (italics, bold, underlined) of the font;
Set the thickness of lines – field boundaries;
Fill cells with different colors;
Apply changes both to the entire table and to individual elements by specifying parameters in the drop-down menu;
Fix to a different main style.

The “Clear” menu sub-item removes any table style, including borders.

The “Create a style” mode involves designing, indicating the types and thickness of lines, font, templates of the table type itself, and more.

The result will be recorded in the “Custom” section and available for selection within this document.

Editing Frames

Table borders can be formatted using outer and inner lines.

The type of borders is specified on the “Working with Tables” - “Layout” tab. Click “Select” - “Select table” in the “Table” button group.

In the Table Styles group, use the Borders menu to select line types.

In addition to choosing from the proposed templates, it is proposed to make additional settings from the “Borders and Fill” menu sub-item.

Similarly, changes can be applied to selected elements.

To clear line styles:
To select the required area, use the “Table” - “Select” menu on the “Layout” tab.
Then on the “Designer” tab, from the “Borders” item, select the “No Borders” mode.

Adding individual table elements

This procedure is performed on the Layout tab, in the Rows and Columns group.

To add a cell inside a table without changing the overall structure, you can use the items in the “Merge” group to split the selected segment into the specified number of rows and rows.

Columns and rows can be added at the beginning, end, and middle of the table, below and above specified rows. It all depends on what area you select and what mode you choose (“Insert on top”, “Insert below”, “Insert on right”, “Insert on left”).

Removing individual items

To delete unnecessary objects, in the “Rows and Columns” group on the “Layout” tab, select the “Delete” item, having first selected the desired row or column using the sub-items of the “Select” menu.

Deleting a cell involves not only deleting the selected cell with an offset, but also the possibility of deleting the horizontal or vertical row where that cell is contained.

Title duplication

When creating tables on several sheets, it may be necessary to repeat the title when moving rows to a new page. To do this, use the “Repeat lines in header” menu from the “Layout” tab.

Splitting a table

Multi-row tables can go to different pages. Quite often a situation arises when the text is quite long, in which case part of the line will automatically be transferred to a new sheet.

If it is important that part of the table is unbroken and specific information is printed on one page, you must use the “Table” - “Properties” menu on the “Layout” tab. On the “Row” tab in the table properties, uncheck the “Allow rows to wrap to the next page” option.

If, on the contrary, the format of the text is such that wrapping the entire line will look optimal on a new page, then just select the required cells and press the key combination Ctrl + Enter.

Other table formatting options are based on a combination of the above features and a few others.

Often, simply creating a template table in MS Word is not enough. So, in most cases, you need to set a certain style, size, and a number of other parameters for it. To put it simply, the created table needs to be formatted, and this can be done in Word in several ways.

Using the built-in styles available in Microsoft's text editor, you can set the format for the entire table or its individual elements. Also, in Word there is the ability to preview a formatted table, so you can always see how it will look in a particular style.

Few people are satisfied with the standard view of the table, so Word has a large set of styles to change it. All of them are located on the quick access panel in the tab "Constructor", in the tools group "Table styles". To display this tab, double-click on the table with the left mouse button.

In the window presented in the tool group "Table styles", you can choose the appropriate style for the table design. To see all available styles, click the button "More", located in the lower right corner.

In the tools group "Table Style Options" Uncheck or check the boxes next to the options that you want to hide or show in the selected table style.

You can also create your own table style or modify an existing one. To do this, select the appropriate option in the window menu "More".

Make the necessary changes in the window that opens, configure the necessary parameters and save your own style.

Adding frames

The appearance of standard table borders (frames) can also be changed and configured as you see fit.

Adding borders

1. Go to the tab "Layout"(main section "Working with tables")

2. In the tools group "Table" click the button "Select", select the item in the drop-down menu "Select table".

3. Go to the tab "Constructor", which is also located in the section "Working with tables".

4. Press the button "Borders" located in the group "Framing", perform the required action:

Add borders to individual cells

If necessary, you can always add borders to individual cells. To do this you need to perform the following manipulations:

1. In the tab "Home" in the tools group "Paragraph" click the button "Show all characters".

2. Select the required cells and go to the tab "Constructor".

3. In a group "Framing" in the button menu "Borders" choose the appropriate style.

4. Disable the display of all characters mode by pressing the button in the group again "Paragraph"(tab "Home").

Remove all or individual borders

In addition to adding frames (borders) for the entire table or its individual cells, in Word you can also do the opposite - make all borders in the table invisible or hide the borders of individual cells. You can read about how to do this in our instructions.

Hide and show the grid

If you hide the borders of a table, it will become invisible to a certain extent. That is, all data will be in its place, in its own cells, but the lines dividing them will not be displayed. In many cases, a table with hidden boundaries still needs some kind of “guideline” for ease of use. This is the grid - this element follows the border lines, it is displayed only on the screen, but is not printed.

Show or hide the grid

1. Double-click on the table to select it and open the main section "Working with tables".

2. Go to the tab "Layout" located in this section.

3. In a group "Table" click the button "Display Grid".

Advice: To hide the grid, click this button again.

Adding columns, rows of cells

The number of rows, columns and cells in the created table does not always have to remain fixed. Sometimes you need to expand a table by adding a row, column or cell, which is quite easy to do.

Adding a cell

1. Click on the cell above or to the right of the place where you want to add a new one.

2. Go to the tab "Layout" ("Working with tables") and open the dialog box "Rows and Columns"(small arrow in the lower right corner).

3. Select the appropriate option to add a cell.

Adding a Column

1. Click on the column cell that is located to the left or right of the place where you want to add a column.

2. In the tab "Layout", which is in the section "Working with tables", perform the required action using the group tools "Columns and Rows":

Click "Insert Left" to insert a column to the left of the selected cell;
Click "Insert Right" to insert a column to the right of the selected cell.

Adding a line

To add a row to the table, use the instructions described in our material.

Delete rows, columns, cells

If necessary, you can always delete a cell, row, or column in a table. To do this, you need to perform a few simple manipulations:

1. Select the table fragment that needs to be deleted:

To select a cell, click on its left edge;
To select a line, click on its left border;

To select a column, click on its top border.

2. Go to the tab "Layout"(Working with tables).

3. In a group "Rows and Columns" click on the button "Delete" and select the appropriate command to delete the required table fragment:

Delete lines;
Remove columns;
Delete cells.

Merging and splitting cells

The cells of the created table can always be combined or, conversely, divided if necessary. You will find more detailed instructions on how to do this in our article.

Aligning and moving a table

If necessary, you can always align the sizes of the entire table, its individual rows, columns and cells. Also, you can align text and numeric data contained within a table. If necessary, the table can be moved around the page or document, and it can also be moved to another file or program. Read about how to do all this in our articles.

Repeating a table title on document pages

If the table you are working with is long and takes up two or more pages, you will have to break it into parts where there are forced page breaks. Alternatively, you can make an explanatory note like “Table continued on page 1” on the second and all subsequent pages. You can read about how to do this in our article.

However, it is much more convenient when working with a large table to repeat the header on each page of the document. Detailed instructions for creating such a “portable” table header are described in our article.

Duplicate headings will appear in Markup view as well as in the printed document.

Managing table partitioning

As mentioned above, tables that are too long have to be broken into parts using automatic page breaks. If the page break occurs on a long line, part of the line will be automatically transferred to the next page of the document.

However, the data contained in a large table must be presented clearly, in a form understandable to every user. To do this, you must perform certain manipulations that will be displayed not only in the electronic version of the document, but also in its printed copy.

Print the entire line on one page

1. Click anywhere in the table.

2. Go to the tab "Layout" section "Working with tables".

3. Click the button "Properties" located in the group "Tables".

4. Go to the tab in the window that opens "Line", uncheck the box next to the item "Allow lines to wrap to next page", press "OK" to close the window.

Create a forced table break on pages

1. Select the row of the table that should be printed on the next page of the document.

2. Press the keys "CTRL+ENTER"- this command adds a page break.

We can finish here, since in this article we talked in detail about what table formatting in Word is and how to do it. Continue to explore the endless possibilities of this program, and we will do our best to simplify the process for you.